Actual format of appeal letter is simple and straightforward which usually contains three paragraphs.
Opening Paragraph
Opening paragraph of appeal letter contains name of writer, his/her address, contact information and relationship of writer with stated issue. First paragraph should clearly identify matters under appeal along with ascertaining the identity of writer. After establishing these facts writer can move toward making his/her case. Here you will also state reason to write this letter.
Second Paragraph
Second paragraph contains brief reviews about nature of issues and concerned subject. The key facts should be stated as clearly as possible but avoid emotional statements with factual statement. You can use bulleted format to grab special attention to the rational behind the current decision.
Support Your Appeal with Reasons
Appeal letter should have thorough facts to approach weaknesses of current decision in order to commence the case of decision reconsideration. In this part writer can use other facts to refute the basis of original decision. This section should contain sufficient reasons to support a second look to decision by reviewing given information which is called as attention in appeal letter.
Closing Paragraph
Closing paragraph of appeal letter should recapitulate position of writer and insist on the recipient of letter to take all the facts presented into consideration as foundation for reversing the current decision. All verbiage in this paragraph must be aimed at promoting a fair and impartial approach to the second look, without casting any negative perceptions about anyone who was involved in making the decision now under appeal.
Addressee of Appeal Letter
Appeal letter is drafted by public prosecutor in different conditions against different persons. Appeal letter is drafted by an attorney in a legal session as an appeal for legislators to reverse the decision that currently defines some aspects of local law. On the other hand in a business sitting, appeal letter may be issued from a purveyor to a hawker in hopes to re-establish lost working relationships or as a mean of employee to petition an employer to reverse some recent changes in procedure.